Establishing a Project Management Office

2 Days – Course No. PM80

 

Target audience:

Experienced project managers and senior managers who have recognized the need to obtain the knowledge and approach to plan and implement the appropriate PMO for their organization.

 

Prerequisites:

None.

 

Learn How to:

◦     Identify Project/Program Management Office (PMO) capability based on an established competency continuum model

◦     Determine the appropriate PMO structure for your organization

◦     Determine what PMO functions are needed based on project management support requirements

◦     Recognize and overcome barriers related to PMO implementation

◦     Translate requirements for PMO functionality into distinct roles and responsibilities of PMO staff members

◦     Create preliminary PMO implementation plan

 

course synopsis:

The Project/Program Management Office (PMO) is one of the fastest growing concepts in project management today, as it is key to effective implementation of project management across the organization. Effective PMOs come in varying shapes and sizes, from simple support offices to full centers of excellence. This course will enable you to anticipate as well as answer the questions associated with the creation of a PMO, from benefits to barriers to alignment with strategic business objectives and to develop the framework for a successful implementation.

 

In a highly interactive classroom environment, you’ll learn a common frame of reference to project management and related PMO concepts and activities. You’ll review the full complement of potential PMO functions so you can understand which match your organization’s needs. You’ll consider options and select a PMO structure that can be properly aligned within your organization. Working with fellow project managers, you’ll discuss your experiences and concerns in context with industry practices as you develop your own plan.

 

Most importantly, you’ll use structured worksheets to experience the actual development of a preliminary PMO implementation plan. You’ll take back to your organization a framework for further development with your stakeholders, including the action plans you’ll need. This course is a must for experienced project managers and senior managers who have recognized the need to obtain the knowledge and approach to plan and implement the appropriate PMO for their organization.

 

course topics:

Key Concepts

◦     The range of project oversight

◦     The competency continuum

◦     The purpose of a PMO

◦     Benefits of establishing a PMO

◦     Key factors for PMO success

◦     Identification and involvement of influential stakeholders

◦     PMO project life cycle framework

◦     Facilitating stakeholder buy-in for the PMO

◦     The needs analysis and feasibility worksheet

 

PMO Organization

◦     PMO structures and their characteristics

◦     PMO organization issues and challenges

◦     The organizational design worksheet

 

PMO Functions

◦     The functions

•      Project management competency

•      Project management services

•      Project operations support

◦     Matching functions with support requirements

◦     Issues and problems related to PMO function implementation

◦     The PMO function worksheet

 

PMO Participants

◦     Authority required for effective performance

◦     PMO staffing

◦     Roles and responsibilities

◦     The PMO participants worksheet

 

PMO Planning and Implementation

◦     Creating the PMO charter

◦     Assigning the PMO manager

◦     Integrating applicable organizational policies

◦     Establishing project manager qualifications

◦     Developing project classification guidance

◦     Establishing PMO processes and procedures

◦     Creating a change management plan

◦     Identifying and analyzing PMO risks and developing risk response strategies

◦     Estimating PMO start-up costs

◦     Developing a preliminary PMO implementation plan

 

Other Information:

PMBOK® Guide Knowledge Areas:

◦     Project Integration Management

◦     Project Scope Management

◦     Project Time Management

◦     Project Cost Management

◦     Project Risk Management

◦     Project Human Resource Management

◦     Project Communications Management

 

Professional Development Units (PDUs): 15