This course is not currently offered by Global Knowledge. Information here is provided for reference only.

This course introduces Outlook basics. Students will explore Outlook, and learn how to get Help, send and receive messages, and use Outlook messaging features. Also, students will learn to work with components and Office, organize features, schedule with the Calendar, manage meeting and contacts, and work with tasks.

For this course, training is performed on student's equipment. We provide the software and data files for the training.

What You'll Learn

• Explore OutlookGet help
• Send and receive message
• Use Outlook messaging features
• Work with components and Office
• Organize messages
• Schedule with the Calendar
• Manage meetings
• Manage contacts
• Work with Tasks
• Work with Notes
• Use the Journal
• Organize Outlook items

Who Needs to Attend

Business users wanting to use Outlook 2007

Prerequisites

An understanding of Windows

Follow-On Courses

There are no follow-ons for this course.

Course Outline

1. Explore Outlook

• Working with Outlook
• Starting Outlook
• Using the Outlook Interface
• Changing Menu Options
• Displaying and Hiding Toolbars
• Using the Navigation Pane
• Customizing the Navigation Pane
• Using the Folder List
• Using the Office Button
• Using the Quick Access Toolbar
• Using the Ribbon
• Using the To-Do-Bar
• Using the Outlook Today Page
• Exiting Outlook

2. Getting Help

• Using Microsoft Outlook Help
• Typing a Question for Help
• Working with Office Online Help

3. Sending and Receiving Messages

• Using the Mail Pane
• Sending a Message
• Performing a Manual Send/Receive
• Reading Messages in the Reading Pane
• Reading Messages in the Message Window
• Using a Desktop Alert to Open a Message
• Changing the Reading Pane Layout
• Using AutoPreview
• Addressing Messages with the Address Book
• Using the Unread Mail Search Folder
• Changing the Read Status of a Message
• Viewing Sent Messages
• Replying to a Message
• Forwarding a Message
• Using the InfoBar

4. Using Outlook Messaging Features

• Working with Message Formats
• Changing the Default Message Format
• Formatting a Message
• Saving a Draft Version of a Message
• Setting Message Options
• Setting Message Tracking Options
• Viewing the Message Tracking Status
• Recalling a Message
• Hiding and Displaying Header Fields
• Printing from the Message List
• Printing from the Message Window

5. Working with Components and Office

• Attaching a File to a Message
• Saving a File Attachment
• Previewing an Attachment
• Reading an Attachment in Word
• Using Picture Attachment Options
• Using the Office Clipboard
• Inserting a Hyperlink into a Message
• Creating a Signature
• Selecting Default Signatures
• Inserting a Signature
• Creating a Quick Part Entry
• Working with AutoArchive

6. Organizing Messages

• Arranging and Grouping Messages
• Sorting Messages
• Changing Folder Views
• Flagging a Message
• Flagging a Message with a Reminder
• Creating a New Search Folder
• Creating a Custom Search Folder
• Creating a New Folder
• Moving a Message to a Different Folder
• Deleting a Folder
• Deleting a Message
• Emptying the Deleted Items Folder
• Recovering Deleted Items

7. Scheduling with the Calendar

• Using the Calendar Pane
• Navigating the Calendar
• Scheduling a New Appointment
• Scheduling an Event
• Create a Task
• Allocate A Time Slot For A Task
• Editing Calendar Items
• Using Calendar Views
• Editing Calendar Color Labels
• Setting a Calendar Item as Recurring
• Moving Calendar Items
• Viewing Side by Side Calendars
• Viewing Calendar Overlays
• Sending Your Calendar in an E-mail
• Viewing a Calendar Snapshot
• Printing Calendar Information
• Deleting Calendar Items

8. Managing Meetings

• Scheduling a Meeting
• Scheduling a Resource for a Meeting
• Accepting/Declining Meeting Requests
• Proposing a New Meeting Time
• Responding to a New Time Proposal
• Tracking Meeting Responses
• Updating a Meeting
• Canceling a Meeting
• Creating Group Calendars

9. Managing Contacts

• Using the Contacts Pane
• Adding a Contact
• Editing a Contact
• Creating an Electronic Business Card
• Sending an Electronic Business Card
• Saving an Electronic Business Card as a Contact
• Sending an E-mail to a Contact
• Viewing Contacts
• Adding a Contact's Picture
• Using the Index
• Flagging a Contact for Follow up
• Changing a Reminder
• Tracking All Activities for a Contact
• Creating a Distribution List
• Using a Distribution List
• Printing Contacts Information
• Deleting a Contact

10. Working with Tasks

• Opening the Tasks Folder
• Adding a Task
• Creating a Recurring Task
• Editing a Task
• Marking a Task Complete
• Sorting Tasks
• Assigning a Task to Another Outlook User
• Accepting/Declining Tasks
• Indicating the Progress of a Task
• Sending a Status Report
• Viewing Tasks Assigned to Others
• Printing Tasks Information
• Deleting a Task
• Viewing Tasks in the To-Do-Bar
• Viewing Tasks in the Daily Task List

11. Working with Notes

• Using the Notes Pane
• Creating a Note
• Opening a Note
• Coloring a Note
• Printing a Note
• Deleting a Note
• Working with Notes

12. Using the Journal

• Opening the Journal Folder
• Creating a Journal Entry
• Assigning a Contact to a Journal Entry
• Modifying Journal Entry Types
• Deleting a Journal Entry
• Using the Journal

13. Organizing Outlook Items

• Assigning a Color Category to an Outlook Item
• Modifying the Master Category List
• Set a Quick Click Category
• Assign A Quick Click Category
• Using Instant Search
• Customize Instant Search
• Using the Query Builder
• Using Advanced Find
• Using the Ways to Organize Pane
• Using AutoCreate
• Viewing the Reminder Window
• Adding a Field to a View
• Sorting Items in a Folder
• Removing Fields from a View